Get a document management systemĬomputer archiving begins with a document management system, so if you don’t have one, you must get one. The process of document archiving is straightforward, but a manager must be careful that the process is done right to avoid corrupting or losing critical data and information. Essentially, it is many computer files compressed into one, making it easier to store information with less space required.Īrchiving files is key to good records management for any organization since it prevents essential data that may need to be recalled later from being lost over time. Archived files are computer files that typically contain multiple other computer files, including metadata. Overview: What is an archive file?Īn archive file is a collection of data for the purposes of storing it for later access. So how do you implement file archiving in your organization? This guide will break down the essential elements and how to ensure you have the proper procedures in place. It’s a fundamental part of document control, enabling a company to monitor and manage the creation, distribution, and accessibility of important documentation. Still doesn't compute? If each gigabyte in a zettabyte were a meter, it would span the distance of the Amazon River - the longest river in the world - more than 150,000 times, according to Cisco.įile archiving has become a must for modern companies. One firm predicts that the "global datasphere" will reach 175 zettabytes by 2025.ĭoesn't sound like much? Consider this: A zettabyte is equivalent to 1,000,000,000,000,000,000,000 bytes. This guide will help you understand what is involved and how to set up an archive for your business. Archiving and storing files is an underappreciated part of running a business.
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